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Terms and Conditions (Official Rules) and Privacy Policy

Also: Pricing Policy, Shipping Policy, and Refund Policy

All federal, state, local, and municipal laws and regulations may apply. Void where prohibited.

Please read these Terms and Conditions before entering the Sunshot Poetry Prize Competition or Sunshot Prose Prize Competition, ("Competition") by New Millennium Writings ("NMW/Sunshot" or “we”). By submitting an entry, you (“You” or “Your”) acknowledge that you are eligible to enter the Competition and have read and agree to be bound by these Terms and Conditions and any decisions related to the Competition that are made by NMW/Sunshot or any of the judges. The "Sponsor" of the Competition is New Millennium Writings ("NMW"), located at NMW/Sunshot, 4021 Garden Drive, Knoxville, TN 37918.

ELIGIBILITY

Sunshot Poetry Prize Competition or Sunshot Prose Prize Competition ("Competition") is open to all new, aspiring, and established writers, regardless of experience, who are 18 years old or older at time of entry, from anywhere in the world where the Competition is not prohibited or restricted by law. You are not eligible to enter the Competition if you are (a) a NMW/Sunshot employee or independent contractor; (b) a family member (spouses, domestic partners, parents, grandparents, siblings, children, and grandchildren), friend, teacher, or student of any of our employees, independent contractors, reviewers, or judges; (c) a judge involved in the Competition, including any reviewer who participates in selecting the Nominees and finalists.

GRANT OF RIGHTS

Entrant will retain copyright ownership of their submitted manuscript (“Entry” or “Entries”). It is not necessary to put a copyright notice on your manuscript. Under U.S. copyright law, the writer holds all legal rights to anything he/she produces unless signed away to another party. Upon selection, the "First Prize" winner (“Winner”) and any finalist manuscripts that are chosen for publication (“Finalist Prize”) will be contacted, confirmed, and then mailed our standard book contract. Once NMW/Sunshot receives a completed and signed contract, design and production of the manuscript will begin, and will take approximately three-four months.

AGREEMENT TO TERMS AND CONDITIONS

Participation in the Competition constitutes your full and unconditional agreement to, and acceptance of, these Terms and Conditions and the decisions of the Sponsor, which are final and binding. Winning a prize is contingent upon being compliant with these Terms and Conditions and fulfilling all other requirements set forth herein.

HOW TO ENTER AND PRICING POLICY

Online: You must submit through the sunshots.org Submission Manager to enter the Competition. Follow the submission instructions and: (1) upload the complete version of your Entry manuscript; (2) follow the payment instructions and complete payment of $40 entry fee; (3) provide all requested information.

Offline (Postal/Mail):

ENTRY REQUIREMENTS

There is no restriction to style, form, or content: virtually any tone, format, and subject is acceptable. You must be the only author of your Entry and own the copyright. International submissions will be accepted. All manuscripts must be in English. Works of translation are not currently allowed. Simultaneous submissions are allowed, provided we are notified immediately of acceptance elsewhere. Entries must not contain any images unless explicitly pertaining to “found poetry."

Individual poems, stories, or essays may have been published in chapbooks, journals, magazines, anthologies, and/or online. No more than twenty pages of the manuscript itself may have been published as a book-length work.

Your Entry must:

(1) follow all submission and entry guidelines;

(2) satisfy collection length requirements:

-(2a) POETRY PRIZE: Collections of poetry must be between fifty (50) and eighty (80) pages in length (not including front matter)

-(2b) PROSE PRIZE: Collections of fiction must be between 12,500 and 55,000 words in length (not including front matter) and may include all of, or any combination of, micro, flash, short story, long story, novelette/novella. However, a novel, single novelette, or single novella will not be considered.

-(2c) PROSE PRIZE: Collections of nonfiction must be between 12,500 and 55,000 words in length (not including front matter) and may include all of, or any combination of, micro, flash, short story, long story, novelette/novella. However, a novel, single novelette, or single novella will not be considered.

(3) not include any identifying information anywhere in the file. Mailed manuscripts, excepting the required cover page, must not include any identifying information anywhere else.

(4) be submitted:

(4a) Online: by uploading your Entry file in the Submission Manager through www.sunshots.org. We prefer and highly recommend using the file format of PDF (.pdf), however the following file formats will all be accepted: Word (.docx) or (.doc), Adobe (.pdf), or Rich Text (.rtf).

(4b) File name of your manuscript should only include up to the first five words of the title of the collection (if untitled, use the title of the first titled poem, story, or essay) and may only contain lowercase letters, numbers, and hyphens (-). OPTIONAL: For your own record keeping you are allowed to add "sunshot" and/or any date "XX-XX-XXXX" to the end of the file name. Do not include any blank spaces, any other characters or symbols, or any other information.

Correct: dreaming-of-jacks-future.pdf
Correct: dreaming-of-jacks-future-sunshot.docx
Correct: dreaming-of-jacks-future-01-20-2017.doc
Correct: dreaming-of-jacks-future-sunshot-01-03-2017.rtf
INCORRECT: Sunshotl/Dreaming of Jack’s Future: Dec. 2 ’17.txt

CONDITIONS OF ENTRY

By submitting an Entry, you represent and warrant that your Entry: (a) is your original creation; (b) has not been copied in whole or in part from any other work; (c) has not previously been published as described above; (d) does not violate or infringe any copyright, trademark, privacy or publicity right, or other proprietary or intellectual property right of any person or entity; (e) is not defamatory, libelous, offensive, obscene, or otherwise illegal; and (f) is your sole and exclusive property. You further represent and warrant that you have complete rights to your Entry.

If there is a dispute as to the identity of an online entrant, the prize will be awarded to the authorized account holder of the email address. The "authorized account holder" is defined as the natural person to whom the email address is assigned by an internet service provider, online service provider, or other organization (e.g., business, educational institution, etc.) that is responsible for assigning email addresses for the domain associated with the submitted email address.

By submitting an Entry, you automatically opt-in to “The Sunshot Insider” email list. If you wish to stop receiving any emails, simply click "Unsubscribe" at the bottom of the email received, or email us a removal request at hello (at) sunshots (dot) org.

RESULTS AND WINNING THE COMPETITION

The finalists and winners will be announced less than 120 days following the deadline and official closing of the Competition. Winner and finalist announcements will be posted at www.sunshots.org, emailed to Sunshot email subscribers, shared on social media, distributed by press release, and may be included in additional print and/or digital display advertising.

Upon selection, the "First Prize" winner will be contacted, confirmed, and then mailed our standard book contract. Once NMW/Sunshot receives the completed and signed contract, the announcement will be scheduled; a check for the full cash prize will be mailed to "First Prize" winners; design and production of the winning manuscript will begin, which usually takes about three months.
The Sponsor will attempt to notify the potential winner via telephone and/or email provided on the Submission Manager. If the potential winner fails to respond within seven (7) days after the first attempt to contact him/her, declines the prize, or fails to provide any signed contract, release, or affidavit required, such winner may be deemed to forfeit the prize and publication and the Sponsor has the right to select an alternate winner in his/her place.

Finalists

The selection process will consist of five to eight manuscripts chosen as finalists.

PRIZES

First Place Prizes

The First Place Sunshot Poetry Prize will consist of an amount of $1,500 USD; print publication of Winner’s Entry (the “Book”) in softcover and any other format decided upon by the Sponsor (hardback, e-book, audio, etc.), and selections of the work will be published online. The winner will receive one hundred (100) softcover copies. All design decisions are reserved for NMW/Sunshot, however directional design input from authors will always be considered and appreciated.

The First Place Sunshot Prose Prize will consist of an amount of $1,500 USD; print publication of Winner’s Entry (the “Book”) in softcover and any other format decided upon by the Sponsor (hardback, e-book, audio, etc.), and selections of the work will be published online. The winner will receive seventy-five (75) softcover copies. All design decisions are reserved for NMW/Sunshot, however directional design input from authors will always be considered and appreciated.

The Winner will also receive the Sunshot rePRIZE, which is described in detail in the next section.

Royalties will be included in the standard publishing agreement. As detailed in the contract, the prize values of the Sunshot Poetry Prize, Sunshot Prose Prize, and Sunshot Finalist Prize will cover the royalties on the first five-hundred (500) copies. Royalties of thirty percent (30%) of NMW/Sunshot's net receipts for book sales will begin thereafter, excepting for prize copies, reviewer copies, copies used for rePRIZE award nominations, discounted pre-orders and/or subscriber copies, and/or copies used for any other promotional purpose, including discounted copies which may be required in the event of a winning book award nomination. If NMW/Sunshot lets the book go out of print in softcover format (or, if hardcover has been made available, both softcover and hardcover formats) all rights revert to the author.

Finalist Prize

All finalist manuscripts will be considered for a Finalist Prize; multiple Finalist Prizes can be awarded in each Competition.

Sunshot Finalist Prize(s)

The Sunshot Finalist Prize will consist of print publication (copy-editing, layout design, cover design) of Winner’s Entry (the “Book”) in softcover and any other format decided upon by the Sponsor (hardback, e-book, audio, etc.), and selections of the work will be published online. Finalist Prize winners in the Poetry Competition will receive twenty (20) softcover copies; winners in the Prose Competition will receive fifteen (15) softcover copies. All design decisions are reserved for NMW/Sunshot, however directional design input from authors will always be considered and appreciated.

All Finalist Prize winners will also receive the Sunshot rePRIZE, which is described in detail in the next section.

Royalties will be included in the standard publishing agreement. As detailed in the contract, the prize values of the Sunshot Poetry Prize, Sunshot Prose Prize, and Sunshot Finalist Prize will cover the royalties on the first five-hundred (500) copies. Royalties of thirty percent (30%) of NMW/Sunshot's net receipts for book sales will begin thereafter to retail and/or wholesale sales of the Book by NMW/Sunshot, excepting for prize copies, reviewer copies, copies used for rePRIZE award nominations, discounted pre-orders and/or subscriber copies, and/or copies used for any other promotional purpose, including discounted copies which may be required in the event of a winning book award nomination. If NMW/Sunshot lets the book go out of print in softcover format (or, if hardcover has been made available, when both softcover and hardcover formats go out of print) all rights revert to the author.

Finalist Single Poem, Short Story, and Essay Publication

Any finalist manuscript not selected for the First Prize or the Finalist Prize will have one poem, short story, or essay, from their Entry, awarded and recognized with publication in the New Millennium Writings annual print anthology and/or publication in a Sunshot "Best Of" series or anthology.

The Sunshot rePRIZE

The mission of the Sunshot Prize Series is to ensure that each published work, of Winner and Finalist Prize, are set on a bold trajectory. Nominations for each work will be dependent on eligibility requirements met by each Book and author, eligibility requirements met by NMW/Sunshot, and availability.

The current list of available nominations for the Books of this Competition may include the National Book Awards, the Pulitzer Prize, the Lenore Marshall Poetry Prize, the Griffin Poetry Prize. the PEN/Hemingway Award for Debut Fiction, the Scotiabank Giller Prize, the Warwick Prize for Writing, the International Rubery Book Award, and any others that may be added.

All book award organizations available for nomination are independent of the Sponsor, Sunshots Prize Series, the Sunshot Poetry Prize, the Sunshot Prose Prize, and NMW/Sunshot, and share no association. Therefore, NMW/Sunshot will not be held liable for any changes that may affect availability, eligibility, prizes, or any other aspect regarding nominations and/or the Sunshot rePRIZE. Each award has their own unique guidelines, eligibility requirements, publisher limits, and award schedules. This prevents us from guaranteeing nomination to any specific organization or award, or any quantity of nominations. However, following our core mission, each Book’s Sunshot rePRIZE will receive special attention and nomination consideration to ensure the highest potential, as determined by NMW/Sunshot.

Furthermore, because nomination opportunities may come and go, each have unique eligibility requirements that may also change without notice, NMW/Sunshot has the right to add and/or remove nomination options, at any time, with or without notice.

NMW/Sunshot agrees to pay additional publisher contributions as may be required by nomination rules and/or guidelines (i.e. travel and accommodations of winner, award ceremony tickets, additional promotion, etc.).The costs associated with Nominations (fees, applications, copies for submission, and postage) are variable and may reach up to a maximum of $500.

SPECIAL ACKNOWLEDGEMENTS

The last section (back matter) of books we publish may include a "Special Acknowledgements" page listing the names of the poets and writers (i.e. those who submitted an Entry into the Competition) who helped make that book possible.

Two decades of hosting literary awards have made it clear to us that there is an under-recognized demographic, fundamental to literature's evolution: those who possess the boldness and tenacity to enter their work for consideration.

If the winner of our award goes on to win the Pulitzer, there are writers and/or poets who helped make that success possible. Their names deserve acknowledgment.

COMPETITION PERIODS

Opening March 1, 2017 and closing May 30, 2017.

May 30, 2017 will be the final deadline and will not be extended, however there will be a one-week grace period allowed.

REVISIONS AND FINAL EDITS

Minor typos and/or grammatical errors will not negatively impact the judging of your submission. If we find any substantial issues with your manuscript file, we will contact you for resolution.

Before a manuscript goes to publication, we are happy to accommodate an author's occasional request for a minor revision or two.

NMW/Sunshot reserves the right to final edits, which may include small grammar and/or style edits to the content of an a poem, story, or essay and/or omission of one or more complete poems, stories, or essays, if the edits and/or omissions are deemed by NMW/Sunshot to strengthen the overall impact, power, and influence of the collection.

ADDITIONAL GUIDELINES FOR "FOUND POETRY"

Centos, erasure, and other forms of “found poetry” will only be allowed if information on all sources used is included. Images of printed text, which has been remixed, are the only images allowed and high-quality image files must be available upon acceptance.

SHIPPING POLICY

Usually, we ship any physical products within 1 to 7 days after your order is placed.

REFUND POLICY

Due to the nature of this competition we are unable to provide refunds.

GENERAL

Expenses not specifically included in prize description and all taxes are the sole responsibility of the Winner. The Winner is required to comply with all applicable federal, state, provincial, if Canadians are eligible to enter, and local laws, rules and regulations. All federal, state and local taxes, and any other costs not specifically provided for in these Terms and Conditions are solely the Winner's responsibility. Winner must complete a W9 form and supply Sponsor with his/her social security number for tax purposes. An IRS Form 1099 will be issued in the name of the Winner for the actual value of the prize received. Sponsor shall have no responsibility or obligation to the Winner or potential Winner who is unable or unavailable to accept or utilize prize as described herein. Entrants agree to be bound by the terms of these Terms and Conditions and by the decisions of Sponsor, which are final and binding on all matters pertaining to this Competition. Winner may be required to sign and return an Affidavit of Eligibility, a Liability Release, and where legally permissible and required a Publicity Release. We award all prizes “as is” and without warranty of any kind, express or implied, including, without limitation, any implied warranty of merchantability or fitness for a particular purpose.

If the potential winner is at least 13 years old and considered a minor in his/her
jurisdiction of residence, Sponsor reserves the right to award the prize in the name of his/her parent or legal guardian, who will be required to sign the Affidavit of Eligibility, a Liability Release and where legally permissible a Publicity Release on the potential Winner’s behalf and fulfill any other requirements imposed on Winner set forth herein. Potential winners must continue to comply with all terms and conditions of these Terms and Conditions, and winning is contingent upon fulfilling all requirements. In the event that a potential winner is disqualified for any reason, Sponsor will award the applicable prize to an alternate winner.

To preserve the highest degree of competition quality, the NMW/Sunshot reserves the right to modify, extend, or terminate any Competition, at any time, with or without reason. All Entrants, of any cancelled or terminated Competition, would receive a full refund of their entry fee(s).

Failure by the Sponsor to enforce any provision of these Terms and Conditions shall not constitute a waiver of that provision. Sponsor reserves the right to modify or supplement these Official Rules and Terms and Conditions with or without notice.

ADDITIONAL TERMS

The Competition and all accompanying website and promotional materials are copyright of NMW/Sunshot. All rights reserved. The Competition is void outside the eligible entry jurisdictions and where prohibited by law. You agree that our decisions related to the Competition are final and binding in all matters. We reserve the right, to the maximum extent permitted by law, in our sole discretion, to change these rules or cancel the Competition at any time. We may also modify, terminate or suspend the Competition if any viruses, worms, bugs, unauthorized human intervention, or other causes beyond our control corrupt or impair the administration, security, or fairness of the Competition or submission of Entries. If you use the name or likeness of an individual in your Entry, you agree to be solely responsible for that use. You agree that we and our partners, along with any officers, employees and representatives of any of them (collectively, “Released Parties”), will not be responsible for any action brought by a person whose consent you did not obtain. The Released Parties are not responsible for: (a) any human or other error that may occur in the processing of the Entries; (b) any error, omission, interruption, deletion, defect, delay in operation or transmission, theft or destruction, or unauthorized access to or alteration of Entries; (c) or for technical, network, telephone, computer, hardware or software, malfunctions of any kind, which may occur in connection with this Competition, including, without limitation, any errors or problems related to the administration of the Competition, the processing or judging of Entries, the announcement of the prizes, or the Competition-related materials. Released Parties are also not responsible for: (d) inaccurate transmission of, or failure to receive, any entry information on account of technical problems or traffic congestion on the Internet or at any Web site; and (e) injury or damage to you or any other computer resulting from downloading any materials in connection with the Competition.

PRIVACY POLICY

COLLECTION/USE OF PERSONAL INFORMATION

We collect personal information primarily to process Entries, to contact you if necessary, for future communications and/or other purposes. To assist in administering the Competition, we also must retain third party services for document storage, management, and organization, maintaining customer contact information, details, and relationship management, and other purposes.
These third parties may only use the information for purposes related to this Competition. By entering the Competition, you agree that we may share your information, in our sole discretion, with third parties that have a need to know the information, such as the judging panel or third parties that are necessary for document storage, customer contact information and submission details, and other purposes.

SEVERABILITY

If any provision of this Agreement is found to be contrary to law, invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall be of no force or effect; but the remainder of this Agreement shall continue in full force and effect.

LIMITATIONS OF LIABILITY

THE RELEASED PARTIES ARE NOT RESPONSIBLE FOR THE UNAUTHORIZED USE OF ANY ENTRY (OR ANY PORTION OF ANY ENTRY) BY ANY THIRD PARTY. YOU AGREE (FOR YOURSELF AND YOUR HEIRS) THAT THE RELEASED PARTIES, TO THE MAXIMUM EXTENT PERMITTED BY LAW, ARE NOT RESPONSIBLE FOR ANY LIABILITY, LOSS, INJURY, OR DAMAGE TO PROPERTY OR TO PERSON. YOU ALSO AGREE THAT WE ARE NOT RESPONSIBLE FOR ANY REASONABLE ATTORNEY’S FEES AND COURT COSTS DIRECTLY OR INDIRECTLY RELATED TO YOUR PARTICIPATION IN THE COMPETITION, OR BY REASON OF YOUR ACCEPTANCE, POSSESSION, USE OR MISUSE OF THE PRIZES (INCLUDING ANY TRAVEL OR ACTIVITY RELATED TO A PRIZE). NOTHING IN THESE OFFICIAL RULES WILL LIMIT ANY RELEASED PARTY’S LIABILITY FOR DEATH OR PERSONAL INJURY CAUSED BY THAT PARTY'S NEGLIGENCE, A BREACH OF THESE OFFICIAL RULES, OR FRAUDULENT MISREPRESENTATION.

FURTHER, IN ANY DISPUTE, UNDER NO CIRCUMSTANCES WILL YOU BE PERMITTED TO OBTAIN AWARDS FOR, AND YOU HEREBY WAIVE ALL RIGHTS TO CLAIM, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING ATTORNEYS' FEES, OTHER THAN ENTRANT’S ACTUAL OUT-OF-POCKET EXPENSES (E.G. COSTS ASSOCIATED WITH ENTERING). YOU FURTHER WAIVE ALL RIGHTS TO HAVE DAMAGES MULTIPLIED OR INCREASED.